When it comes to organizing a conference, the right audiovisual (AV) setup can make or break the experience. Whether you’re hosting a corporate event, a trade show, or a large-scale conference, choosing the right AV company is crucial to ensuring your event runs smoothly. If you’re planning an event in Orlando, you’re in luck. The city is home to some of the best AV service providers in the industry, offering a wide range of services to meet the unique needs of your conference.
In this article, we will explore the top AV companies in Orlando, their offerings, and what makes them stand out. By the end, you’ll have a comprehensive understanding of who to partner with for your next big event.
Why Choose Orlando for Your Conference?
Orlando is not only a world-renowned destination for tourism but also a prime location for business conferences and events. The city offers a variety of venues, from convention centers to luxury hotels, all of which require top-notch AV support. With its central location in Florida, excellent infrastructure, and a thriving event industry, Orlando has become a go-to destination for conferences, trade shows, and corporate gatherings.
However, with so many AV companies in the area, it’s important to carefully evaluate your options to find the best fit for your specific event. Let’s explore some of the best AV service providers in Orlando that can help elevate your conference.
Top AV Companies in Orlando
1. AV Concepts
AV Concepts is one of the leading AV companies in Orlando, known for providing cutting-edge audio-visual solutions for events of all sizes. From corporate events to large conferences, their team is equipped with the latest AV technology and offers services such as:
- Audio systems: Clear and powerful sound systems to ensure every speaker and presentation is heard clearly.
- Visual solutions: High-definition video screens, projectors, and digital signage that enhance the visual experience for attendees.
- Lighting: Customized lighting designs to create the right ambiance and highlight key elements of your event.
- Live streaming and recording: Ensure remote attendees can participate and watch on-demand with their professional live streaming services.
AV Concepts stands out for its ability to provide both on-site and virtual event solutions, making it an ideal choice for hybrid events.
2. Meeting Services, Inc. (MSI)
For more than 30 years, Meeting Services, Inc. has been a trusted name in the AV industry in Orlando. Their full-service solutions cover everything from initial consultation to event execution. They offer:
- Custom AV solutions: Tailored to meet the specific needs of your event, including audio, video, and lighting solutions.
- Equipment rentals: Rent high-quality equipment such as microphones, projectors, screens, and more.
- On-site support: Professional technicians are available on-site to ensure that everything runs smoothly throughout the event.
- Virtual and hybrid events: MSI specializes in seamlessly integrating both in-person and virtual attendees with advanced streaming and broadcasting options.
MSI’s vast experience in the industry ensures that they can handle any event, from small meetings to large conferences, with professionalism and expertise.
3. Encore Global
If you’re looking for a full-service event production company that can handle everything from AV equipment rental to content creation, Encore Global is an excellent choice. Known for its premium services and top-tier equipment, Encore specializes in providing:
- Comprehensive AV solutions: Offering everything from high-definition video displays to top-quality sound systems.
- Staging and design: Encore helps create immersive environments for your conference with custom staging, lighting, and décor.
- Event management: They handle logistics and coordination, ensuring everything runs smoothly on the day of the event.
- Technical support: Their team of expert technicians ensures that your event runs without a hitch, from set-up to tear-down.
Encore Global’s reputation for excellence and their vast array of services make them a strong contender for any major conference.
4. PSAV (now part of Encore)
PSAV, now integrated with Encore, has long been a major player in the AV services industry. They provide high-quality audiovisual solutions for events of all sizes, from intimate meetings to large-scale conferences. Key offerings include:
- Audio and video solutions: Including live sound systems, video projectors, and LED displays for a stunning visual experience.
- Event production: Full-service event production from concept to execution, including staging, lighting, and technical support.
- Hybrid events: PSAV specializes in providing seamless hybrid event solutions, connecting in-person and remote attendees through live streaming and interactive technology.
- Event design: Creating unique and tailored experiences for each event, from décor to custom lighting setups.
With their extensive experience and vast resources, PSAV (Encore) is a fantastic choice for organizers looking for a seamless, all-inclusive AV service.
5. Smart City Networks
For events at large venues like the Orange County Convention Center, Smart City Networks is a go-to AV provider. Specializing in delivering high-speed internet, telecommunications, and other essential services, Smart City also offers robust AV solutions, including:
- Live event broadcasting: They provide solutions for broadcasting events live to a global audience.
- Networking and connectivity: Smart City ensures your conference is connected with reliable internet and tech infrastructure.
- AV support: Their team delivers audio and visual solutions tailored to large venues, ensuring that sound and visuals reach every corner of the room.
- On-site assistance: Their technicians offer expert support throughout the event, ensuring that your conference runs smoothly.
Smart City Networks’ ability to handle large-scale events with specialized technical expertise makes them a valuable partner for conferences in Orlando’s biggest venues.
Factors to Consider When Choosing an AV Company
When choosing the best AV company for your conference, consider the following factors to ensure you make the right choice:
- Experience: How long has the company been in business? Look for AV providers with experience in handling conferences similar in size and scope to yours.
- Service Range: Does the company offer a wide range of services, from equipment rental to event production and technical support? A full-service company can often provide a more seamless experience.
- Technology: Are they using the latest AV technology? A company with up-to-date equipment ensures your conference will have the best possible experience for both in-person and virtual attendees.
- Support: Does the company offer on-site technical support during the event? Reliable technicians can handle any issues that arise and keep your event on track.
- Customization: Look for a company that offers tailored solutions to meet the specific needs of your event, whether it’s a large conference, seminar, or trade show.
Conclusion
Planning a conference in Orlando requires careful consideration of various elements, with Orlando AV Company being one of the most critical. From top-tier sound systems to live streaming and video production, the right AV company can elevate the entire experience for both in-person and remote attendees.
The companies listed above—AV Concepts, Meeting Services, Inc., Encore Global, PSAV, and Smart City Networks—are some of the top providers in Orlando, each offering unique strengths to cater to different event needs. By choosing the right AV partner, you can ensure your conference runs smoothly and creates a lasting impression on your attendees.